FAMS
Primary school fee management software
FAMS helps a primary school’s accountant and cashier collect monthly tuition, print receipts, see who still owes, and manage other fees, income and expense vouchers and staff payroll.
2,000+
student records
29
classes in one school
35
staff on the payroll
8
built-in reports
Running at: A 29-class primary school with nearly 1,000 students
Primary school fee management software
FAMS is finance software built for primary schools, replacing tuition ledgers and scattered spreadsheets. Tuition is set per grade or per class, for every month of the school year; when a parent comes to pay, the cashier finds the student, records the payment and prints a receipt on the spot. The board sees payment status by month, by school year or for any date range, alongside the school’s cash book and payroll.
The problem
Before: Tuition recorded in notebooks or spreadsheets; hard to tell who owes which month
With FAMS: Every student has a month-by-month payment history; filter unpaid students instantly
Before: Hand-written receipts are slow and error-prone when parents queue up
With FAMS: Receipts printed from the system with the right amounts, one by one or in batches
Before: Each grade pays a different rate, plus many other fees during the year
With FAMS: Tuition defined per grade; other fees added by the school and collected separately
Before: The cash book and staff pay live in separate ledgers, hard to reconcile at month-end
With FAMS: Vouchers, payroll and reports in the same system, exported to Excel
Solutions
Every need below is covered inside FAMS, on the same data, with no extra software to buy.
Tuition per grade, collected monthly, with receipts printed at the counter.
Payment status by month, school year or date range, exported to Excel.
The school adds its own fee items, collects per student and batch-prints receipts.
Income and expense vouchers by type, with history and reports.
Staff payroll with salary and bonus items set by the school.
Student records by grade, class and year; Excel import and year-start placement.
Features
Tuition, other fees and each student’s payment status.
Collect monthly tuition straight from the student list and print the receipt at once.
Fees beyond tuition, collected and tracked separately.
See at once who has paid and who still owes.
Student records, class placement, staff and payroll.
The whole school’s students by grade, class and school year.
Set up classes for the new school year.
Teacher and staff records and class assignments.
Monthly staff payroll in the same system as the cash book.
The school’s cash book, reports, permissions and backups.
Every income and expense gets a voucher and a history.
Student, staff, tuition and cash-book reports exported to Excel templates.
Everyone does exactly their part; financial data is backed up.
Interface
Monthly tuition: status, arrears and receipts per student
Screenshots from the live system; data has been replaced with sample data.
Vietcaso builds these extensions to each customer’s needs:
FAQ
Can’t find what you need? Ask the Vietcaso team directly.
Yes. Tuition is set per grade or per class for every month of the school year, with boarding fees kept separate; fees beyond tuition are defined by the school and collected separately.
Yes. The cashier prints a receipt right after collecting, or batch-prints receipts for many students at once.
Yes. FAMS imports students and staff from an Excel template with a preview step, and the Vietcaso team helps migrate your data during onboarding.
Permissions are split by task – collecting fees, fee setup, payroll, cash book, reports… Each account only does what it is assigned, and administrators can back up the data from within the app.
Book a free call. We’ll listen to your challenge and recommend the best fit – an existing product or something built for you.
