Digitising a preschool: records, fees and attendance
Records, monthly fees and attendance take up most of a preschool office’s time. How does preschool management software help with each?
Preschools are special: many small fees that change monthly, enrolment that shifts every school year, and teachers who are busy with children and have little time for paperwork. Preschool software therefore has to be simple, low-click and phone-friendly.
Records by school year
Data should be organised by school year → age group (Nursery and Pre-K levels) → class. Year-start promotion then needs no re-typing, and the principal always knows which child is in which class. Lists import quickly from an Excel template, and student cards are designed and printed straight from the system.
Flexible fees
A preschool can have dozens of fee items: meals, milk, tuition, boarding, extra-curricular activities, documents, supplies… Each may be mandatory or optional, priced per age group and changing monthly. Software must let the school set its own monthly price list per age group and track each child’s payments.
Daily attendance
Class attendance with who took it and when, searchable by date range. It is also the basis for per-day fees such as meals.
Statistics for the principal
A chart of boys and girls per class, with homeroom and assistant teachers, gives the principal the full picture at a glance.
Extend when ready
Once the core is digital, schools can go further: a parent app for notices, fees and photos; face-recognition attendance; fee payment by QR.
VIBE – growing with every child
VIBE is Vietcaso’s preschool management software, currently managing more than 500 children at a 15-class school. Book a demo to try it.
